Legal and data protection notices

Disclaimer

Eurofound maintains this website to enhance public access to information about its initiatives and its policies in general. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.

However, Eurofound accepts no responsibility or liability whatsoever with regard to the information on this site.

This information is:

  • of a general nature only and is not intended to address the specific circumstances of any particular individual or entity;
  • not necessarily comprehensive, complete, accurate or up to date;
  • sometimes linked to external sites over which Eurofound services have no control and for which Eurofound assumes no responsibility;
  • not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

It is our goal to minimize disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. Eurofound accepts no responsibility with regard to such problems incurred as a result of using this site or any linked external sites.

General provisions

Copyright

© European Foundation for the Improvement of Living and Working Conditions (Eurofound), 2019.

Reproduction is authorised, provided the source is acknowledged, save where otherwise stated.

Where prior permission must be obtained for the reproduction or use of textual and multimedia information (sound, images, software, etc.), such permission shall cancel the above-mentioned general permission and shall clearly indicate any restrictions on use.

Any queries regarding the above shall be addressed in writing to: copyright@eurofound.europa.eu .

Linking policy

Eurofound encourages organisations and individuals to create links to its website under the following conditions:

  • Links must not be used in a defamatory context;
  • Linked information must not be changed in any way;
  • Linked information to eurofound.europa.eu should not be displayed in a manner which suggests endorsement of any commercial product or service;
  • Linked information to eurofound.europa.eu should not be displayed alongside advertising.

Eurofound’s logo is the exclusive property of the Agency. Its use is prohibited without the prior written permission of the Agency.

How do we treat emails you send us?

Many of our web pages have a 'Contact' button, which activates your email software and invites you to send your comments to a specific email address.

When you send such a message, your personal data is collected only to the extent necessary to reply. If the management team of the mailbox is unable to answer your question, it will forward your email to another service. You will be informed, via email, about which service your email has been forwarded to.

If you have any questions about the processing of your email and related personal data, do not hesitate to include them in your message.

Privacy and data protection

When Eurofound processes your personal data

Eurofound, like other EU institutions, bodies, agencies and offices (EU institutions), may process your personal data (also known as personal information) for a number of reasons, from dealing with public requests for information, staff matters, visitor information to the handling of complaints, to name but a few.

All EU institutions, including Eurofound, are obliged to comply with the data protection law specifically applicable to them.

In this section of our website, you will find information on how Eurofound processes personal data, on your rights when Eurofound processes your personal data and on our Data Protection Officer team.

For more information about how your personal data might be used when you visit this website, read our website data protection notice. For more information about our use of cookies: see Cookies.

Your rights when we process your personal data

When your personal information is processed by Eurofound (or any EU institution), you have the right to know about it.

You have the right to access the information and have it rectified without undue delay if it is inaccurate or incomplete.

Under certain conditions, you have the right to ask that we delete your personal data or restrict its use. Where applicable, you have the right to object to our processing of your personal data, on grounds relating to your particular situation, at any time, and the right to data portability. We will consider your request, take a decision and communicate it to you without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary.

You can request that we communicate, as possible, any changes to your personal data to other parties to whom your data have been disclosed.

You have also the right not to be subject to automated decisions (made solely by machines) affecting you, as defined by law.

You have, in any case, the right to have recourse to the EDPS as a supervisory authority. You rights on your personal data are stated in Articles 17 to 24 of Regulation (EU) 2018/1725.

How to exercise your data protection rights at Eurofound

If Eurofound is processing your personal data and you would like to exercise your data protection rights, please send us a written enquiry.

In principle, we cannot accept verbal enquiries (telephone or face-to-face) as we may not be able to deal with your request immediately without first analysing it and reliably identifying you.

You can send your request to Eurofound by post in a sealed envelope or send us an email: see Contacts.

Your request should contain a detailed, accurate description of the personal data you want access to.

You must provide a copy of an identification document to confirm your identity, for example, an ID card or passport. The document should contain an identification number, country of issue, period of validity, your name, address and date of birth.

Any other data contained in the copy of the identification document such as a photo or any personal characteristics, may be blacked out.

Our use of the information on your identification document is strictly limited: we will only use the data to verify your identity and will not store them for longer than needed for this purpose.

In principle, we will not accept that you use other means to give evidence of your identity. Should you wish to propose alternatives, we will assess their adequacy on a case-by-case basis.

The Data Protection Officer team at Eurofound

The new data protection rules applicable to the EU institutions, including Eurofound, are in line with those in the General Data Protection Regulation, applicable to EU member states.

The new rules aim to make the EU institutions more accountable in the way they process personal data.

Based on the law, all EU institutions, including Eurofound, must appoint a Data Protection Officer (DPO).

The task of the DPO is to ensure, in an independent manner, that the institution complies with the data protection law and protects individuals’ rights and freedoms by protecting effectively their personal data.

The DPO at Eurofound is supported by a Deputy DPO.

We are currently in the process of revising Eurofound’s own rules on the role of the DPO based on the new Regulation. More info will appear on this site as soon as ready. They will take into account the position paper drafted by the EDPS as a supervisory authority on the DPO role in EU institutions.

The Eurofound DPO also collaborates with the DPOs of the other EU institutions in the relevant network.

In any circumstances you can always address directly the DPO and Deputy DPO by sending an e-mail: see Contacts.

Contacts

Eurofound’s Data Protection Officer

European Data Protection Supervisor

Data Protection Officer
Wyattville Road, Loughlinstown
Dublin 18, Ireland

Tel:(+353 1) 204 3100
Fax: (+353 1) 282 64 56 / 282 42 09

e-mail: DataProtectionOfficer@eurofound.europa.eu

Rue Wiertz 60
B-1047 Brussels
Belgium

Tel: (+32) 2 283 1900
Fax: (+32) 2 283 1950

e-mail: edps@edps.europa.eu
website: http://www.edps.europa.eu/