Legal and data protection notices

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Disclaimer

Eurofound maintains this website to enhance public access to information about its initiatives and its policies in general. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.

However, Eurofound accepts no responsibility or liability whatsoever with regard to the information on this site.

This information is:

  • of a general nature only and is not intended to address the specific circumstances of any particular individual or entity;
  • not necessarily comprehensive, complete, accurate or up to date;
  • sometimes linked to external sites over which Eurofound services have no control and for which Eurofound assumes no responsibility;
  • not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

It is our goal to minimize disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. Eurofound accepts no responsibility with regard to such problems incurred as a result of using this site or any linked external sites.

General provisions

Copyright

© European Foundation for the Improvement of Living and Working Conditions (Eurofound), 2018.

Reproduction is authorised, provided the source is acknowledged, save where otherwise stated.

Where prior permission must be obtained for the reproduction or use of textual and multimedia information (sound, images, software, etc.), such permission shall cancel the above-mentioned general permission and shall clearly indicate any restrictions on use.

Any queries regarding the above shall be addressed in writing to: copyright@eurofound.europa.eu .

Linking policy

Eurofound encourages organisations and individuals to create links to its website under the following conditions:

  • Links must not be used in a defamatory context;
  • Linked information must not be changed in any way;
  • Linked information to eurofound.europa.eu should not be displayed in a manner which suggests endorsement of any commercial product or service;
  • Linked information to eurofound.europa.eu should not be displayed alongside advertising.

Eurofound’s logo is the exclusive property of the Agency. Its use is prohibited without the prior written permission of the Agency.

How do we treat emails you send us?

Many of our web pages have a 'Contact' button, which activates your email software and invites you to send your comments to a specific email address.

When you send such a message, your personal data is collected only to the extent necessary to reply. If the management team of the mailbox is unable to answer your question, it will forward your email to another service. You will be informed, via email, about which service your email has been forwarded to.

If you have any questions about the processing of your email and related personal data, do not hesitate to include them in your message.

Privacy and data protection

Data protection notice

Eurofound is committed to user privacy. Eurofound’s policy for privacy and protection of personal data is based on Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L 8, 12.1.2001, p. 1-22). This general policy covers the European Union’s family of institutional websites, within the europa.eu domain.

Your personal data and our website:

  • We collect your personal information only to the extent necessary to fulfil a precise purpose related to our tasks as an institution (which are laid down in our Founding Regulation);
  • We do not reuse the information for another purpose that is different to the one stated;
  • We put in place measures to guarantee that your data are kept up-to-date and processed securely;
  • Under certain conditions outlined in law, we may disclose your information to third parties (such as the European Anti-Fraud Office, the Court of Auditors, or law enforcement authorities) if it is necessary and proportionate for lawful, specific purposes;
  • We will never divulge your personal data for direct marketing purposes;
  • You have the right to access your personal information, to have it rectified, blocked, erased, obtain from the controller the notification to third parties to whom the data have been disclosed of any rectification, erasure or blocking and the right to object to the processing of your personal data. You may exercise these rights under the conditions laid down in Articles 13 to 18 of Regulation (EC) No 45/2001. You also have the right to recourse to the EDPS at any time if you believe your data protection rights have been breached;
  • We do not keep your personal information for longer than necessary for the purposes for which we collected it; however, we may keep your information for a longer period for historical, statistical or scientific purposes with the appropriate safeguards in place.

 

One of your rights under EU law is that you must be informed when your personal data – also known as personal information – is processed (collected, used, stored) by any organisation, including by one of the EU institutions and bodies.

Although you can browse through most parts of our website without giving any information about yourself, in some cases, personal information is required in order to provide the web services you might request. We handle any such information in accordance with the Regulation mentioned above and we make sure to provide you with information about the use of your data through specific privacy policy statements.

Whenever your data is processed, a controller determines the purposes and means of the processing and ensures conformity of the specific web service with the privacy policy.

  • All processing operations of personal data are duly notified to Eurofound’s Data Protection Officer who is responsible for ensuring in an independent manner the application of the provisions of Regulation (EC) 45/2001 (see Article 24 of that Regulation). You may contact Eurofound’s Data Protection Officer for any queries regarding the processing of your personal data by sending an e-mail to dataprotectionofficer@eurofound.europa.eu .
  • For all EU institutions and bodies, including Eurofound, the European Data Protection Supervisor (EDPS) acts as an independent supervisory authority in accordance with Articles 41 to 45 of Regulation (EC) 45/2001 and Decision No 1247/2002/EC of the European Parliament, of the Council and of the Commission of 1 July 2002 on the regulations and general conditions governing the performance of the European Data-protection Supervisor's duties (OJ L 183, 12.7.2002, p. 1-2).

The Eurofound website provides links to third party sites. Since we do not control them, we encourage you to review their privacy policies.

What is a web service?

A web service is a service or resource made available on the Internet to improve communication between citizens and businesses on the one hand, and the European institutions on the other hand.

Please find below a list of our web services:

  • Subscription to key topics
  • CRM subscription management
  • Subscription to forthcoming publications
  • Comment forms
  • Procurement and external experts
  • Recruitment
  • Donation of equipment

Privacy statements

Where necessary, a more specific privacy policy statement, which will contain the following information about the processing of your data when you use one or more of the web services listed above, is made available:

  • Who will control what information is collected, for what purpose, on which legal basis and through which technical means? Eurofound collects personal information to the extent necessary to achieve a specific purpose exclusively. The information will not be re-used for an incompatible purpose;
  • To whom your information is disclosed? Eurofound will only disclose information to third parties if that is necessary for the fulfilment of the purpose(s) identified above and to the mentioned (categories of) recipients. Eurofound will not divulge your personal data for direct marketing purposes;
  • How you can access your information, verify its accuracy and, if necessary, correct it? As a data subject you also have the right to request erasure of your data if the processing is unlawful or object to the processing of your personal data on legitimate compelling grounds except when they are collected in order to comply with a legal obligation, or are necessary for the performance of a contract to which you are a party, or are to be used for a purpose for which you have given your unambiguous consent;
  • How long your data are kept? Eurofound only keeps the data for the time necessary to fulfil the purpose of collection or further processing;
  • Whom to contact if you have queries or complaints.

The following specific privacy policy statements concern processing of personal data on Eurofound’s website

Name of personal data processing operation / Web service

Purpose

Related document

Recruitment

Selection and recruitment of Officials, Temporary Agents (TAs), Contract Agents, SNEs and trainees

Privacy statement [480kb pdf]

Procurement

Management and administration of the selection of experts or procurement procedures

Privacy statement [148kb pdf]

Personal data in CVs – Governing Board members

Management of conflicts of interests

Privacy statement [110kb pdf]

Personal data in CVs – Eurofound Management Committee members

Management of conflicts of interests

Privacy statement [25kb pdf]

Microsoft Dynamics Customer Relationship Management (CRM) Personal data processed for the targeted dissemination of Eurofound research findings/data, for subscriptions, events, visits and external communication Privacy statement and guidance [340kb pdf]

Cookies

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

What cookies do we use and how do we use them?

Eurofound uses cookies to:

  • Manage sessions for logged in users;
  • Remember language and other settings;
  • Monitor site usage using Google Analytics and PIWIK (web analytics tools) .

Cookies will not be used for any purpose other than the ones stated. Eurofound controls and accesses the cookie-related information.

We use both first-party cookies which are strictly necessary for the provision of the web service requested by you and third-party analytics and social plug-in tracking cookies.

Google Analytics cookies

Google Analytics, a web analytics service provided by Google, Inc. ('Google'). Google Analytics uses 'cookies', which are text files placed on your computer, to help the web team analyse how users use the site.

The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers outside the EU. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

How to control Google Analytics cookies

You can control and/or delete Google Analytics cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

Social media cookies

We display content hosted on social media platforms on our website (for instance, YouTube videos) and some of our content includes social media sharing options. No cookies are set by our use of social media in this way.

Each social media channel has their own policy on the way they process your personal data when you access their sites. For example, if you choose to watch one of our videos on YouTube, you will be asked for explicit consent to accept YouTube cookies; if you look at our Twitter activity on Twitter, you will be asked for explicit consent to accept Twitter cookies; the same applies for LinkedIn.

If you have any concerns or questions about their use of your personal data, you should read their privacy policies carefully before using them.

Other cookies

Here is a full list of the types of cookies we use together with information on the cookie purpose, the identity the third party, if any, the retention period of the data collected and links to the third-party privacy policies.

Contacts

Eurofound’s Data Protection Officer

European Data Protection Supervisor

Data Protection Officer
Wyattville Road, Loughlinstown
Dublin 18, Ireland

Tel:(+353 1) 204 3100
Fax: (+353 1) 282 64 56 / 282 42 09

e-mail: dataprotectionofficer@eurofound.europa.eu

Rue Wiertz 60
B-1047 Brussels
Belgium

Tel: (+32) 2 283 1900
Fax: (+32) 2 283 1950

e-mail: edps@edps.europa.eu
website: http://www.edps.europa.eu/